Mac numbers conditional formatting whole row
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I'm going to make it Red Fill if the text is Member. So this one is going to be a little different. Just go to that original rule that I'm using in that IF statement there. The last thing I want to do is I want to highlight these. So if I select this one, for instance, you can see it's referring to cell G5.
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When I do so you're going to see that it basically applies that same rule across all those cells and everything will matchup. Now I'm going to select all of the cells, the ones that will be visible, and I'm going to go to Show Highlighting Rules and hit Combine Rules. Add a Rule saying IF the text is and click here to say it's equal to this one. I'm going to select just one cell here and I'm going to go to Cell, Conditional Highlighting. But the one row that doesn't have Member in it I just get X's in it now. You can see here that in the rows where the word Member is here everything matches. Then I will copy this and I will paste it throughout this. So we will Preserve the column for it so it's always looking at column D. First thing we want to do is make sure that this D2 here stays in this column. So this works and we can make it so we can easily copy and paste this. So I'm going to do IF the value of this cell is equal to Member then put the value of this cell in there otherwise put something that would never normally be there. I'm going to put similar formulas in here. So I'm going to stretch this out and create three extra ones here. We don't need one for the cell we're actually testing. I'm going to create three different proxy cells. Let's say we want to have all of these cells in a row highlighted if the word Member is in this column. I can Hide this proxy cell by going to this column here and saying simply Hide Column. If it's greater than 10 then it's highlighted. So now if the value of this is less than 10 then this cell is not highlighted. Then I'll say okay I'm going to set the highlighting to say a Red Fill. I'll select this one and I'll hit the checkmark. Well, I can go to this cell, the one I want to highlight, set Conditional Highlighting, Add a Rule, and say under Text the value of this cell is, and then click here to use a value from another cell. Okay, so how can I use this for Conditional Highlighting. If I change this to 9 you could see it says X. So now you can see here because this is greater than 10 the value of Mark is in there because that's the value in A2. So maybe we just put a single X in there for instance as long as I'm sure that X would never be the value of the cell. So if it's greater than 10 then the value of this cell will be the value of the cell that I want to highlight. In this third cell here I'm going to put a formula and I'm going to say IF and then test the cell I want to test. For instance if I want cell A2 to highlight if B2 is greater than 10 I can do it if I use a third cell as kind of a proxy. If so change the highlighting for this cell. So I can say is the cell equal to something or greater than something or less than something. Conditional Highlighting works by adding a rule that acts based a test of the current cell. For instance if I want the first cell here, A2, to highlight when the value in B2 is greater than 10 I can't do it. So typically you can't use Conditional Highlighting on another cell.
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#Mac numbers conditional formatting whole row how to#
Today let me show you how to use Conditional Highlighting in Numbers to highlight an entire row based on the value of only one cell. Wondering what other ways conditional formatting can help you find data entry mistakes? Check out how to highlight blank cells or errors with it in Excel.Check out Use Conditional Highlighting Across a Whole Row In Numbers at YouTube for closed captioning and more options. And once you do, the formatting will disappear as long as it’s not duplicated elsewhere in your cell selection. Once you have your duplicate data highlighted using conditional formatting, you can make the corrections or adjustments you need to. You’ll see the Custom Format applied to the cell immediately. If you prefer a format that isn’t listed, click “Custom Format” in the drop-down box to pick a font, border, or fill style in the subsequent pop-up window. Click “OK” to apply the format to your duplicate data. Then, click the second drop-down box to select a different format. However, you can change this if you wish.Ĭonfirm that “Duplicate” displays in the first drop-down box. When the Duplicate Values window displays, you should immediately see your duplicates highlighted with the default formatting applied.